Privacy Policy

Polaris Pi is a commercial and client engagement platform established in the United Kingdom and operating within the wider Matin Group ecosystem.

Polaris Pi supports selected activities relating to commercial engagement, project origination, business readiness, and regional market facilitation.

For the purposes of applicable data protection legislation, Polaris Pi acts as the Data Controller in respect of the information it determines to collect and process.

Polaris Pi is registered with the UK Information Commissioner's Office (ICO) in accordance with applicable UK data protection requirements.

The information collected by Polaris Pi depends upon the nature of your interaction with our website.

General Website Communications

When you contact Polaris Pi through this website, we may collect:

• Name;
• Company or organisation;
• Email address;
• Telephone number;
• Country;
• Subject of enquiry; and
• Information voluntarily provided within your message.

Preliminary Project Submission (PPS)

Certain areas of this website are accessible only to authorised users or invited participants. Information submitted through the PPS platform may include personal, corporate, commercial, financial, ownership, project-related, and other supporting information voluntarily provided for preliminary commercial assessment, business evaluation, or related activities. Polaris Pi requests only the information reasonably required for the relevant stage of assessment.

Technical Information

When you visit this website, limited technical information may be collected automatically, including:

• IP address;
• Browser type;
• Device information;
• Operating system;
• Basic website usage information; and
• Security and server log information.

Such information is collected solely for the operation, maintenance, functionality, and security of the website.

Information collected by Polaris Pi may be used to:

• Respond to enquiries and communications;
• Administer access to private areas of the website;
• Assess Preliminary Project Submissions;
• Conduct preliminary commercial and business evaluations;
• Facilitate internal coordination where appropriate;
• Comply with legal and regulatory obligations;
• Maintain the operation, integrity, and security of our systems; and
• Protect Polaris Pi's legitimate business interests.

Information is collected only where reasonably necessary for legitimate business purposes.

Submission of information through this website does not create any contractual relationship, client relationship, engagement, mandate, or obligation on the part of Polaris Pi.

Polaris Pi recognises that many enquiries and Preliminary Project Submissions contain commercially sensitive information.

Information provided to Polaris Pi is treated as confidential and is accessed only by authorised personnel or trusted professional advisers where reasonably necessary for the purposes described in this Privacy Policy or where required by law.

Where applicable under UK data protection legislation, Polaris Pi processes personal data on one or more of the following lawful bases:

• Legitimate interests;
• Steps requested prior to entering into a potential commercial relationship;
• Compliance with legal obligations; and
• Consent, where required by law.

Polaris Pi does not sell, rent, or commercially trade personal information.

Where reasonably necessary, information may be shared with:

• Matin Group or other companies operating within the wider Matin Group ecosystem;
• Professional advisers;
• Regulatory or governmental authorities where required by law; and
• Trusted service providers supporting Polaris Pi's business operations under appropriate confidentiality obligations.

Information is shared only where appropriate and only to the extent reasonably necessary for the relevant purpose.

Given the international nature of Polaris Pi's activities and its relationship within the wider Matin Group ecosystem, information may be accessed or processed by authorised personnel located in different jurisdictions.

Where information is transferred internationally, Polaris Pi will take reasonable steps to ensure that appropriate safeguards are maintained in accordance with applicable data protection legislation.

Polaris Pi maintains appropriate technical and organisational measures designed to protect information against unauthorised access, disclosure, alteration, misuse, or loss.

Website infrastructure is hosted on dedicated United Kingdom-based server infrastructure under Polaris Pi's control.

Information submitted through this website, including the PPS platform, is processed using Polaris Pi's internal systems and is not routed through third-party form processing services.

Although no electronic system can guarantee absolute security, Polaris Pi continually seeks to maintain safeguards proportionate to the nature and sensitivity of the information processed.

Information is retained only for as long as reasonably necessary to fulfil the purposes for which it was collected, satisfy legal or regulatory obligations, protect legitimate business interests, or resolve potential disputes.

Information that is no longer required will be securely deleted or anonymised where appropriate.

Polaris Pi currently uses only those cookies and similar technologies that are necessary for the operation, functionality, and security of this website.

We also use a functional preference cookie to remember that you have acknowledged our cookie notice for up to 12 months. It does not enable analytics, advertising, or marketing cookies.

Polaris Pi does not currently use advertising, marketing, or website analytics cookies.

Should this change in the future, this Privacy Policy will be updated accordingly.

Subject to applicable law, individuals may have the right to:

• Request access to their personal data;
• Request correction of inaccurate personal data;
• Request deletion of personal data where applicable;
• Request restriction of processing;
• Object to certain processing activities;
• Request portability of personal data where applicable; and
• Withdraw consent where processing is based upon consent.

Requests relating to personal data may be submitted using the contact details below.

This website may contain links to third-party websites for convenience or reference.

Polaris Pi is not responsible for the content, availability, or privacy practices of external websites and encourages users to review their respective privacy policies.

Polaris Pi reserves the right to amend this Privacy Policy from time to time to reflect changes in applicable law, operational practices, or website functionality.

The most current version will always be published on this page together with the revised effective date.

Questions relating to this Privacy Policy or the processing of personal data may be directed to:

Polaris Pi
Email: legal@polarispi.co.uk
Website: polarispi.co.uk

If you believe your personal data has been processed in a manner inconsistent with applicable UK data protection legislation, you may also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO).